Privacy Policy

Article I: Scope and Regulatory Architecture

BAYEWEST COMPANY, LLC ("Company," "we," "us," or "our") operates in the heavy machinery, commercial trucking, material handling, and industrial fleet sector. This Privacy Policy governs the collection, processing, retention, and cross-border transfer of personal and commercial data gathered via this website, digital credit portals, equipment inspection requests, and telematics integrations. Our data governance program complies with the California Consumer Privacy Act (CCPA), the California Privacy Rights Act (CPRA), the California Online Privacy Protection Act (CalOPPA), and applicable federal commercial transport regulations.

Article II: Granular Taxonomy of Collected Information

We collect and process distinct categories of personal, corporate, and technical data depending on how you interact with our commercial inventory and financing services:

• Personal Identifiers: Full legal name, business alias, corporate title, physical billing and shipping addresses, email address, and direct telephone numbers.
• Regulatory Credentials: Commercial Driver's License (CDL) records, United States Department of Transportation (USDOT) numbers, Motor Carrier (MC) authority numbers, and Employer Identification Numbers (EIN).
• Underwriting Records: Commercial bank references, Dun & Bradstreet (D&B) credit profiles, audited financial statements, trade references, and Uniform Commercial Code (UCC) filing histories.
• Transaction Data: Equipment purchase histories, lease agreements, escrow instructions, wire transfer routing confirmations, and commercial insurance certificates naming the Company as loss payee.
• Equipment Telemetry: Global Positioning System (GPS) coordinates, engine control module (ECM) fault codes, diesel particulate filter (DPF) logs, and idle-time metrics from leased or financed fleet assets.
• Logistics Records: Bills of lading, commercial export invoices, customs powers of attorney, oversize load transit permits, and rigging schedules.
• Network Activity: Internet Protocol (IP) addresses, browser fingerprints, operating system telemetry, referral URLs, and interaction logs across our digital inventory catalog.

Article III: Commercial Purposes and Lawful Bases for Processing

The Company processes collected data strictly for legitimate commercial, operational, and regulatory objectives:

• Credit Underwriting: Evaluating corporate creditworthiness, verifying trade references, perfecting UCC security interests, and structuring commercial equipment leases or floorplan financing.
• Transaction Execution: Generating formal bills of sale, coordinating escrow closings, verifying title clearance, and managing commercial warranty registrations.
• Regulatory Verification: Confirming compliance with California Air Resources Board (CARB) emissions mandates, Federal Motor Carrier Safety Administration (FMCSA) rules, and export control laws.
• Fleet Logistics: Coordinating heavy-haul lowboy transport, crane rigging, port drayage, and international freight forwarding from our Santa Fe Springs facility.
• Platform Security: Detecting fraudulent wire instructions, preventing automated inventory scraping, securing internal networks, and enforcing our commercial agreements.

Article IV: Third-Party Disclosures and Service Provider Governance

We do not sell personal information for monetary consideration. We disclose personal and commercial data only to vetted recipients bound by contractual confidentiality and data protection obligations:

• Finance Syndicates: Commercial banks, equipment leasing underwriters, credit reporting bureaus, and escrow agents facilitating machinery acquisitions.
• Logistics Partners: Licensed heavy-haul carriers, customs brokers, freight forwarders, and maritime shipping lines executing equipment delivery.
• Infrastructure Vendors: Cloud hosting providers, cybersecurity auditors, customer relationship management (CRM) platforms, and payment processors.
• Regulatory Agencies: Federal, state, and local authorities, including the California Department of Motor Vehicles, CARB, the Internal Revenue Service, and law enforcement when compelled by subpoena.
• Corporate Successors: Acquiring entities, legal counsel, and financial advisors in the event of a corporate merger, asset divestiture, restructuring, or commercial refinancing.

Article V: Statutory Rights Under California Law

California residents and business representatives enjoy specific statutory rights regarding their personal information under the CCPA and CPRA:

• Right to Know: You may request a comprehensive disclosure of the categories and specific pieces of personal data collected, used, or disclosed over the preceding twelve-month period.
• Right to Delete: You may demand the permanent erasure of personal information collected from you, subject to statutory exemptions for active contracts, warranty administration, and tax compliance.
• Right to Correct: You may request the prompt rectification of inaccurate or outdated personal or commercial credit records maintained in our systems.
• Sensitive Data Limits: You may direct the Company to restrict the processing of Sensitive Personal Information strictly to functions necessary to provide requested machinery or financial services.
• Opt-Out Rights: You may opt out of cross-context behavioral advertising or data sharing across external industrial marketing networks at any time.
• Non-Retaliation Guarantee: The Company will never deny equipment access, alter commercial pricing, or degrade service quality because you exercised your statutory privacy rights.

Article VI: Verification Protocols and Authorized Agents

To protect confidential commercial and financial records from unauthorized disclosure, all privacy requests undergo multi-factor identity verification. We match at least two to three data points provided in your request against existing transactional records, and requests for specific pieces of data require a signed declaration under penalty of perjury. If you designate an authorized agent to submit a request on your behalf, we require a valid, notarized power of attorney or written corporate authorization signed by an executive officer, alongside independent verification of your identity. Response times adhere to the statutory forty-five calendar day window, with a single extension of an equal duration when reasonably necessary.

Article VII: Information Security, Encryption, and Retention Schedules

We deploy enterprise-grade administrative, physical, and technical safeguards designed to protect sensitive financial and operational data against unauthorized access, exfiltration, or alteration. Digital transmissions across our portal utilize Transport Layer Security (TLS) encryption, while sensitive underwriting files are protected at rest via Advanced Encryption Standard (AES) protocols and role-based access controls at our Principal Office. We retain personal and transactional data for the duration of the customer relationship plus applicable statutory retention periods mandated by California tax statutes, Uniform Commercial Code statutes of limitation, and federal transportation recordkeeping laws.

Article VIII: Privacy Governance Contact

All formal inquiries, verification declarations, and statutory privacy requests must be directed to our designated privacy officer:

• Designated Officer: Richard J. Baye, CEO / Director
• Postal Address: BAYEWEST COMPANY, LLC, 12441 E. Florence Ave, Santa Fe Springs, CA 90670
• Electronic Mail: [Privacy Email]
• Telephone Line: [Corporate Telephone]